How to Use Excel for Small Business Accounting

How To Use Excel For Small Business Accounting

It has been seen that excel is used for small and large businesses’ accounting. Microsoft spreadsheet is already installed as the Microsoft Office part that suits the business computers. There is an individual worksheet within the Excel worksheets that can be used to create the spreadsheets and lists. 

Once the user becomes habitual to this application and knows all the shortcut tricks, they can become the master of Excel. Several functions can use for managing the data of each worksheet.

 Below, we have mentioned the details about uses of Excel for small businesses and the benefits of applying Excel for small-business accounting. So, keep reading this article and get familiar with the details of Excel.

Advantages of applying Excel for small-business accounting

There are many advantages of using excel for small accounting business but below we have listed three important benefits:

  • Compare datasets: It helps to analyze financial statistics, such as total accounts receivable and payable, to measure the amount of cash flow for a given span. To get a better view of where your cash is flowing, you should monitor ongoing expenses, and (if applicable) separate clients into categories based on size, location, or buy to see which groups produce the most income for your company.

  • Create customizable reports: Build template-based documents that can be repeated for activities such as invoice control and calculating cash flow amounts (including graphs and figures). Without needing to establish a new prototype from scratch, these reports can be modified if needed to incorporate more data points (such as numerous state sales tax rates).

  • Automate data entry: Excel macros assist to simplify the functions of recurring financial data analysis (e.g., taking data from sources to an Excel sheet). For eg, you can build a macro to export invoice-related data from a CSV file and update your Excel sheet with the required invoice management format.

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Excel Key characteristics that can be utilized for small-business accounting

Below we have mentioned some of the important features that can be used for small business accounting:

  • Pivot tables: Found in the Insert menu of Excel, pivot tables are an innovative table layout that sums up large datasets depending on the range of cells chosen. After this, in a different window, consumers can scan the data source.

  • What-if analysis: Found in the 'Data' menu in Excel, what-if analysis lets you predict outcomes by modifying the formula's datasets. In different words, this function helps users to validate new findings by changing data without the main dataset being deleted or modified.

  • Forecast sheets: This functionality is found in the "what-if analysis" menu and allows users to predict patterns in data based on previous values. Instead of merely modifying data values in a cell, this function forecasts patterns in a graphical style.

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4 suggestions for using Excel for small-business accounting

Below we have listed some of the things you need to keep in mind if you are using (or thinking of using) Excel for accounting at your business.

  • Make sure it's Excel, the program you like. 

Don't forget that you can try several accounting and spreadsheet program solutions if this article seems like too much to understand or not exactly what you are looking for. To get started, here is our overview of the best free open source accounting software solutions.

  • Be Familiarize with the templates given by Microsoft.

To decide if what Microsoft provides suits your requirements, check online for bookkeeping and accounting models. Check the Excel sheets that Microsoft has created. You will configure it based on your specific specifications until you have acquainted yourself with a design (e.g., extracting your budget monthly vs. quarterly, including pivot tables, adding your logo).

  • The template-building walkthrough involves using online tools. 

Check for blog posts or videos that direct you from start to end through the formation and/or use of a prototype. This will help you appreciate the Excel interface, expose you to new functionality that you might like to use, and before using your own results, allow you hands-on experience.

  • Focus on the dataset learning.

Practice will make you perfect. For all accounting functions, such as cash balance control, this remains true for using Excel. You should practice using it with pre-filled datasets until you finish a sample to guarantee you learn how to use it before entering your own data.



Above we have given complete information about excel and what is the advantage of applying excel to small businesses. Moreover, we have discussed the key features that you can use for small business accounting.  It is important the one who is using excel for a small accounting business knows excel and he must be Familiarize with the templates given by Microsoft. If you still think we have missed something please let us know through the comment section or take help from online experts. 

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